Careers

Vacant Position as of July 8, 2020

  • Position: Administrative Assistant III
  • Salary Grade: Php 17,975.00
  • Item Number: Memorandum of Agreement
  • Location: JJWC National Secretariat
  •   Division: Finance and Administrative Division
  •   Unit: Procurement Unit
  • Reports to: Administrative Officer IV (Procurement Officer), Chief Administrative Officer
  • Positions Supervised: None
QUALIFICATION GUIDE
A. CSC – Prescribed Qualification Standards
Education: Completion of two (2) years studies in college or Highschool graduate with relevant vocational/trade course
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: None required
B. Preferred Qualification (Competency-based)
Education: Bachelor’s Degree in Communication/Social Studies/Business Administration and other related courses
Training: Eight (8) hours of relevant training
JOB SUMMARY
The Administrative Assistant III performs clerical functions in the Procurement. He/she is expected to assist the Administrative Officer IV in the conduct of procurement activities and processing of documents for payment of procured goods and services. 
JOB OUTPUTS
  • Communications, Purchase Orders
  • BAC Resolution, RFQ and other procurement records
  • Registry of procurement documents
  • Filing of procurement documents
JOB TASKS/PRIMARY TASKS
  • Assist the Procurement Officer to prepare procurement documents and advertise the procurement activities of the JJWC
  • Technical assistance on procurement
  • Acts as Unit Document Controller Officer (UDCO) of procurement to track incoming and outgoing documents of the unit in Document Tracking System (DTS)
  • Posting of procurement notices within JJWC premises and official website
  • Maintain records of all incoming and outgoing requests to and from the Procurement Unit
  • Canvass and send out Request for Quotations/Notices of Procurement to suppliers
  • Process Payment of suppliers, consultants and contractors after delivery of procured services
  • Follow up pertinent papers in connection with the functions of the Procurement Unit
  • Maintain directory of suppliers, hotels and etc.
  • Perform other tasks as may be assigned by immediate supervisor, FAD Division Chief, Deputy Executive Director and Executive Director.

Interested applicants may submit the following documents via email to psboard.jjwc@gmail.com on or before July 18, 2020:

  1. Application letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC
  2. Duly accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) with Work Experience Sheet) which may be downloaded at www.csc.gov.ph
  3. Comprehensive Resume with Job Description and 2×2 I.D. picture
  4. Certificate of Relevant trainings, learning and development intervention and seminars attended within the last 5 years (to be submitted upon schedule of exam and interview).
  5. Copy of duly signed Individual Performance Contract Review/Summary of Rating of Performance Contract Assessment in the present position, if applicable.



JJJWC highly encourages all interested applicants to apply, including persons with disability,
members of indigenous communities and those with diverse sexual orientation, gender identity and expression. Also, JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse or violence. Pending criminal case against children may be a ground for disqualification for the candidate while those proven to have violated laws protecting children such as RA 7610 will automatically be disqualified for the position.


Only shortlisted applicants will be notified.

Vacant Position as of April 30, 2020

  • Position: Administrative Assistant II
  • Salary Grade: SG-8
  • Item Number: JJWCB-ADAS2-9-2014
  • Location: JJWC National Secretariat
  • Division: Finance and Administrative Division
QUALIFICATION GUIDE
A. CSC – Prescribed Qualification Standards
Education: Completion of two (2) years studies in college
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service Sub-Professional/First (1st) Level Eligibility
B. Preferred Qualification (Competency-based)
Education: Bachelor’s Degree in Commerce/Business Administration major in Accounting
Experience: One (1) year of experience in bookkeeping, accounting
Training: Eight (8) hours of training on Accounting for Non-Accountants, eNGAS
JOB SUMMARY
The Administrative Assistant II is responsible for all clerical functions in the Finance and Administrative Division. He/she is expected to assist the Accountant in the preparation of required administrative and financial report. He/she shall also acts as Unit Document Control Officer (UDCO) in the Accounting Unit.
JOB OUTPUTS
  • Recording of incoming and outgoing status of Disbursement Vouchers
  • Encoding/Journalizing of entry vouchers for the financial reporting of the JJWC
JOB TASKS/PRIMARY TASKS
  • Record documents in database tracking system (DTS) to monitor incoming and outgoing documents.
  • Receive and record incoming and outgoing disbursement vouchers including its supporting documents (i.e. PO’s, LO, Payroll, Diskettes, MOAs, CAFs’, others) to facilitate payment and filing.
  • Assign numbers and stamp disbursement voucher and supporting documents for submission of payment.
  • Receive and record ATRO to facilitate process of plane tickets;
  • Encoding/Journalizing of entry vouchers for the financial reporting of the JJWC;
  • Answer queries and follow up of payees regardingall disbursement vouchers received.
  • Maintain files of Purchase Orders, CAF, and Payroll as part of annual COA audit.
  • Encoding of data for importing to eNGAS
  • Encode matrix of disbursement voucher for taxes withheld from suppliers and dealers.
  • Prepare Certification of Creditable Tax Withheld from the source
  • Perform other tasks as may be assigned by immediate supervisor, Division Chief, Deputy Executive Director and Executive Director
Interested applicants may submit the following documents via email to psboard.jjwc@gmail.com on or before May 18, 2020:
  1. Application letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC
  2. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) with Work Experience Sheet) which may be downloaded at www.csc.gov.ph
  3. Comprehensive Resume with Job Description and 2×2 I.D. picture
  4. Certificate of Relevant trainings, learning and development intervention and seminars attended within the last 5 years (to be submitted upon schedule of exam and interview).
  5. Photocopy of Transcript of Records


JJJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression. Also, JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse or violence. Pending criminal case against children may be a ground for disqualification for the candidate while those proven to have violated laws protecting children such as RA 7610 will automatically be disqualified for the position.

Only shortlisted applicants will be notified.

Vacant Position as of February 3, 2020

  • Position: Administrative Assistant III
  • Salary Grade: SG-9
  • Item Number: JJWCB-ADAS3-7-2014
  • Location: JJWC National Secretariat
  • Division: Finance and Administrative Division
  • Unit: Records
  • Reports to: Chief Administrative Officer/Executive Director
QUALIFICATION GUIDE
A. CSC – Prescribed Qualification Standards (To be used as needed only/for Regular Position)
Education: Completion of two (2) years studies in college
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service Sub-Professional/First (1st) Level Eligibility
B. Preferred Qualification (Competency-based)
Experience: Two (2) years of relevant experience in administrative functions
Training: Eight (8) hours of relevant training in records management
JOB SUMMARY
The Administrative Assistant III will make sure that all incoming and outgoing correspondences are properly filed and maintained for monitoring and retrieving purposes. He/she shall assist the Records Officer in the digitization of permanent/vital records. He/she shall also act as ATRO of JJWC and UDCO of Records Unit and CAO.
JOB OUTPUTS
  • Records Management System
  • Proper filing of incoming and outgoing communications to avoid losses
  • Air Transport Order for booking of flights
  • liquidation/disbursement report of DBMPS (GFA)
  • Ensure that all communications are forwarded to the concerned division/unit
  • Ensure that all incoming/outgoing documents of Records Unit and CAO are tracked in the Document Tracking System
JOB TASKS/PRIMARY TASKS
  • Files incoming and outgoing communications of the office as basis of monitoring.
  • Gathers information/documents, tracks and files all financial and administrative transaction as UDCO of Records Unit and CAO.
  • Books preferred flights of the JJWC Officials, Employees and stakeholders to facilitate their official travels within the country
  • Facilitates booking of preferred flights of the JJWC Officials, Employees and stakeholders to facilitate their official travels outside the country
  • Prepares and facilitates of liquidation/disbursement for DBMPS (GFA)
  • Disseminates internal documents to concerned division/unit.
  • Assists in the digitization of permanent/vital records of JJWC.
  • Assists in management/storage of turned-over records either for safekeeping or eventual disposal.
  • Performs other tasks as may be assigned by immediate supervisor, Division Chief, Deputy Executive Director and Executive Director

Interested applicants may submit the following documents via email to psboard.jjwc@gmail.com on or before February 15, 2020:

  1. Application letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC
  2. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) with Work Experience Sheet) which may be downloaded at www.csc.gov.ph
  3. Comprehensive Resume with Job Description and 2×2 I.D. picture
  4. Certificate of Relevant trainings, learning and development intervention and seminars attended within the last 5 years (to be submitted upon schedule of exam and interview).
  5. Photocopy of Transcript of Records

JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression.

Only shortlisted applicants will be notified.

Vacant Position as of January 13, 2020

Position: Administrative Assistant III
Salary Grade: SG-9 (P17,473.00)
Location: JJWC National Secretariat
Division: Office of the Executive Director
Reports to: Executive Director and Deputy Executive Director
QUALIFICATION GUIDE
A. CSC – Prescribed Qualification Standards
Education: Completion of two (2) years studies in college
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
JOB SUMMARY
The Administrative Assistant III, under general supervision, shall perform secretarial and clerical functions for the JJWC’s technical divisions. These include the preparation of communication, receipt of official documents and does other related work.
TASKS
  • Sorts, logs, tracks of and coordinates timely action to all incoming and outgoing
  • Prepare memoranda, correspondence and other relevant office documents in timely and accurate manner
  • Proper screening of incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in timely manner to the concerned staff
  • Performs filling-up forms and routine endorsements and other correspondences
  • Maintain and updates comprehensive calendar of activities
  • Provide administrative support during technical divisions-initiated activities
  • Acts as Unit Document Control Officer (UDCO) of the technical divisions:
    • Encodes and updates details of documented information in the Document Tracking System (DTS)
    • Generated up-to-date documents needed through proper identification and safe storage of records
    • Maintains physical and electronic office filling systems
    • Maintains and retains document master list
  • Relieves other Administrative Assistants under Office of the Executive Director when they are absent, as required
  • Performs other duties that may be assigned by the Deputy Executive Director and Executive Director

Interested applicants may submit the following documents via email to psboard.jjwc@gmail.comon or before January 24, 2020:

  1. Application letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC
  2. Duly accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) with Work Experience Sheet) which may be downloaded at www.csc.gov.ph
  3. Comprehensive Resume with Job Description and 2×2 I.D. picture
  4. Certificate of Relevant trainings, learning and development intervention and seminars attended within the last 5 years (to be submitted upon schedule of exam and interview).
  5. Photocopy of Transcript of Records

JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression.

Only shortlisted applicants will be notified.

Vacant Position as of November 5, 2019

Salary Grade: 15 (P27,565.00)
Item No. JJWCB-ADOF4-3-2014
Location: Juvenile Justice and Welfare Council
Division: Finance and Administrative Division
Unit: Procurement
Reports to: Chief Administrative Officer/PDO IV/Deputy Executive Director/Executive Director
Positions Supervised: Administrative Assistant III and Administrative Assistant II

QUALIFICATION GUIDE

A. CSC – Prescribed Qualification Standards
Education: Bachelor’s Degree relevant to the job
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service Professional/2nd level Eligibility
B. CSC – Preferred QS (Competency-based)
Education: Bachelor’s Degree in Office/Public Administration, Management or any related course
Experience: Three (3) years of relevant experience on Procurement of goods, services and infrastructure projects
Training: Sixteen (16) hours of relevant training on Procurement, RA 9184

JOB SUMMARY

Under general supervision, the Administrative Officer IV shall assists in the proper implementation of systems on the continuous improvement of policies, procedures and forms on procurement; prepares procurement reports, bidding documents and contracts; and does other related works.

JOB OUTPUTS

  • Annual Procurement Plans
  • Procurement Reports
  • Procurement documentations (ie RFQ, Purchase Order, BAC Reso, etc.)
  • Technical Assistance

TASKS

  • Responsible for the procurement of goods, services and infrastructure in accordance with R.A. 9184 and other procurement laws;
  • Review RFQs, NNP, ITB before posting to Philgeps
  • Work in close coordination with the BAC/BAC secretariat, Technical Working Group and HOPE
  • Recommends systems and policies to further improve existing guidelines on the procurement, contract management and movement of goods as well as on how to expedite procurement process in accordance with procurement law;
  • Prepare reports and communications related to procurement;
  • Prepares bidding documents, contracts and other procurement documents;
  • Facilitates procurement of goods and services;
  • Attends pre-procurement activities, pre-bid conference and other related activities.
  • Facilitates procurement planning and monitors the implementation of the agency Annual Procurement Plan
  • Performs other tasks as may be assigned by immediate Supervisor, Division Chief, Deputy Executive Director and Executive Director.

Interested applicants may submit the following documents via email to psboard.jjwc@gmail.comon or before April 2, 2019:

  1. Application letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC
  2. Comprehensive Resume with Job Description and 2×2 I.D. picture
  3. Copy of Civil Service Eligibility or its Equivalent.
  4. Certificate of Relevant Trainings and Seminars attended (to be submitted upon schedule of exam and interview).
  5. Copy of duly signed Individual Performance Contract Review/Summary of Rating of Performance Contract Assessment for the last rating period, if applicable.

Only shortlisted applicants will be notified

Vacant Position as of February 3, 2020

  • Position: Administrative Assistant III
  • Salary Grade: SG-9
  • Item Number: JJWCB-ADAS3-7-2014
  • Location: JJWC National Secretariat
  • Division: Finance and Administrative Division
  • Unit: Records
  • Reports to: Chief Administrative Officer/Executive Director
QUALIFICATION GUIDE
A. CSC – Prescribed Qualification Standards (To be used as needed only/for Regular Position)
Education: Completion of two (2) years studies in college
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service Sub-Professional/First (1st) Level Eligibility
B. Preferred Qualification (Competency-based)
Experience: Two (2) years of relevant experience in administrative functions
Training: Eight (8) hours of relevant training in records management
JOB SUMMARY
The Administrative Assistant III will make sure that all incoming and outgoing correspondences are properly filed and maintained for monitoring and retrieving purposes. He/she shall assist the Records Officer in the digitization of permanent/vital records. He/she shall also act as ATRO of JJWC and UDCO of Records Unit and CAO.
JOB OUTPUTS
  • Records Management System
  • Proper filing of incoming and outgoing communications to avoid losses
  • Air Transport Order for booking of flights
  • liquidation/disbursement report of DBMPS (GFA)
  • Ensure that all communications are forwarded to the concerned division/unit
  • Ensure that all incoming/outgoing documents of Records Unit and CAO are tracked in the Document Tracking System
JOB TASKS/PRIMARY TASKS
  • Files incoming and outgoing communications of the office as basis of monitoring.
  • Gathers information/documents, tracks and files all financial and administrative transaction as UDCO of Records Unit and CAO.
  • Books preferred flights of the JJWC Officials, Employees and stakeholders to facilitate their official travels within the country
  • Facilitates booking of preferred flights of the JJWC Officials, Employees and stakeholders to facilitate their official travels outside the country
  • Prepares and facilitates of liquidation/disbursement for DBMPS (GFA)
  • Disseminates internal documents to concerned division/unit.
  • Assists in the digitization of permanent/vital records of JJWC.
  • Assists in management/storage of turned-over records either for safekeeping or eventual disposal.
  • Performs other tasks as may be assigned by immediate supervisor, Division Chief, Deputy Executive Director and Executive Director

Interested applicants may submit the following documents via email to psboard.jjwc@gmail.com on or before February 15, 2020:

  1. Application letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC
  2. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) with Work Experience Sheet) which may be downloaded at www.csc.gov.ph
  3. Comprehensive Resume with Job Description and 2×2 I.D. picture
  4. Certificate of Relevant trainings, learning and development intervention and seminars attended within the last 5 years (to be submitted upon schedule of exam and interview).
  5. Photocopy of Transcript of Records

JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression.

Only shortlisted applicants will be notified.